Salesforce Integrations are essential for data synchronization, automation, reporting, and analytics. They enable businesses to have a unified view of their customers and operations across different platforms and channels. However, integrations can also be complex, costly, and time-consuming to set up and maintain. Businesses need to consider various factors such as security, performance, scalability, reliability, and compliance when integrating Salesforce with other systems.
To help businesses overcome these challenges and make integrations easier and more affordable, Salesforce has announced a new feature in its latest release: 5x Free Integration User Licenses. This feature allows businesses to create up to five dedicated users for integration purposes only, without any additional cost. These users can access the Salesforce API for transferring data between Salesforce and other applications, but they cannot access the Salesforce user interface or any other functionality.
In this blog post, we will explain what the 5x Free Integration User Licenses are, how they work, what are the benefits of using them, and how you can get started with them.
What are the 5x Free Integration User Licenses?
The 5x Free Integration User Licenses are a new type of user license that Salesforce offers to all its customers, regardless of the edition they are using. These licenses are designed specifically for system-to-system integrations, meaning that they only allow access to the Salesforce API for data transfer purposes. They do not allow access to any other functionality or features within Salesforce.
The 5x Free Integration User Licenses are available after March 14th, 2023. Each Salesforce org can have up to five free integration users at a time. If more than five integration users are needed, additional licenses can be purchased at $10 per user per month.
Salesforce assigns the 5x Free Integration User Licenses to users via a new profile named API Only, which has the minimum permissions required solely for integration purposes. This profile is unmodifiable or unclonable, but it can be combined with permission sets or permission set licenses to allow extra permissions or object/field access.
Developer Edition orgs include one Salesforce Integration license, while Enterprise, Unlimited, and Performance Edition orgs include five free licenses.
How do the 5x Free Integration User Licenses work?
The 5x Free Integration User Licenses work by allowing businesses to create separate users for each integration they have with Salesforce. For example, if a business has three integrations with Salesforce: one with an ERP system, one with an e-commerce platform, and one with a marketing automation tool, they can create three integration users: one for each integration.
By creating separate integration users for each integration, businesses can follow the best practice of one user per integration. This has several advantages:
- It improves visibility and traceability of data transfers between systems. Businesses can easily identify which user is responsible for which integration and monitor their activity through reports or logs.
- It enhances security and compliance of data transfers between systems. Businesses can apply different security policies and settings for each integration user based on their needs and requirements. For example, they can restrict access to certain objects or fields or enforce IP restrictions or two-factor authentication.
- It optimizes performance and scalability of data transfers between systems. Businesses can allocate different resources and limits for each integration user based on their needs and demands. For example, they can adjust the API request limits or batch sizes for each integration user.
What are the benefits of using the 5x Free Integration User Licenses?
The main benefit of using the 5x Free Integration User Licenses is that they are free. Businesses can save money on licensing costs by using these licenses instead of other types of licenses that may be more expensive or unnecessary for integration purposes.
For example, if a business has five integrations with Salesforce and uses five standard Salesforce licenses for them (which cost $75 per user per month), they would spend $375 per month on licensing fees. However, if they use the 5x Free Integration User Licenses instead (which cost nothing), they would save $375 per month on licensing fees.
Best practices and tips for using Salesforce integration user licenses:
To get the most out of integration user licenses, here are some best practices and tips that you should follow:
- Plan ahead: Before creating any integration user licenses, you should plan your integration strategy and identify the systems that you want to integrate with Salesforce. You should also estimate the number of API calls that each integration will require and ensure that you stay within the limit of 1,000 per day per license.
- Use descriptive names: When creating integration user accounts, you should use descriptive names that indicate the purpose and source of each integration. For example, instead of using generic names like “Integration User 1” or “API User”, you should use names like “QuickBooks Integration User” or “Mailchimp API User”. This will help you to keep track of your integrations and avoid confusion.
- Assign appropriate permissions: Assign the minimum permissions and access levels to each integration user. This will reduce the risk of unauthorized or accidental data exposure or manipulation. You can use permission sets, profiles, sharing rules, and field-level security to control what each integration user can see and do in Salesforce.
In this blog post, we have discussed the benefits of Salesforce Release 5x Free Integration User Licenses, which allow you to connect your Salesforce org with up to five external applications or data sources without consuming any user licenses. We have also shown you how to enable and configure these licenses in your org, and how to troubleshoot any issues that may arise. We hope you find this feature useful and enjoy the seamless integration of your Salesforce data with other systems. Thank you for reading!
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